The Registrar is responsible for the accurate, timely, and secure management of students’ academic records, attendance, class enrollments, schedules, and catalogs in accordance with federal and state laws, as well as University rules and policies. Reporting to the Provost, the Registrar is charged with the overall operations for the Office of the Registrar, including but not limited to the entire registration process, transfer credit process, transcripts, and graduation. The Registrar offers strong leadership, technical, and interpersonal skills and acts as a central resource for academic and policy information related to student records management.
Essential Duties and Responsibilities(Registrar):
- Oversees and manages the operation of the Registrar’s Office, including the direction of office staff, the development and implementation of the office budget, and the completion of all office tasks and functions (30%).
- Oversees the efficient and effective management of academic records, registration procedures, policies, and practices, enrollment information, academic transcripts, instructional space, and academic calendars (30%).
- Coordinates undergraduate and graduate course information for the creation and management of course schedules.
- Oversees the maintenance and updating of all College Catalogs and Handbooks (10%)
Additional Responsibilities(Registrar):
- Oversees student admissions and graduation information management processes.
- Serves on appropriate University committees;
- Oversees the institution’s conformity with education record use and privacy of student information to policies and legal requirements, including FERPA, NCAA, and other applicable laws and regulations, and regulatory agencies;
- Ensures the integrity, security, and accuracy of student records;
- Oversees the implementation and effective use of student information systems, degree audit, and other systems of record. Provide strategic input and recommendations for improving applications to enhance service to students, faculty, and staff;
- Oversees training, development, and maintenance of procedure manuals, regulations, and systems within the Registrar’s office for the university community;
- Supervises, trains, manages, evaluates, and develops staff within the office;
- Oversees NCAA certification of incoming student-athletes entering the University’s various Division 2 interscholastic sports programs; ensures the ongoing management of NCAA eligibility for existing student-athlete participants in these programs.
- Provides leadership as the primary liaison to Campus Technology and other offices related to student services for issues pertaining to all services provided by the Registrar’s Office, to include, but not limited to, development and implementation of digital records and registration systems; and
- Maintains and upgrades the University’s academic information infrastructures, including academic records archives, student databases, internal and external websites ,and other electronic information systems.