The Registrar is responsible for the accurate, timely, and secure management of students’ academic records, attendance, class enrollments, schedules and catalogs in accordance with federal and state laws, as well as University rules and policies. Reporting to the Provost, the Registrar is charged with the overall operations for the Office of the Registrar including but not limited to the entire registration process, transfer credit process, transcripts and graduation. The Registrar offers strong leadership, technical, and interpersonal skills and acts as a central resource for academic and policy information related to student records management. Duties shall include the following responsibilities:
- Oversee and manage the operation of the Registrar’s Office, including the direction of office staff, the development and implementation of the office budget, and the completion of all office tasks and functions;
- Oversee the efficient and effective management of academic records; registration procedures, policies, and practices; enrollment information; academic transcripts; instructional space; and academic calendars;
- Coordinate undergraduate and graduate course information for the creation and management of course schedules;
- Oversee the maintenance and updating of all College Catalogs and Handbooks;
- Oversee student admissions and graduation information management processes;
- Serve on appropriate College committees;
- Oversee the institution’s conformity of education record use and privacy of student information to policies and legal requirements, including FERPA, NCAA, and other applicable laws and regulations and regulatory agencies;
- Ensure the integrity, security, and accuracy of student records;
- Oversee the implementation and effective use of student information systems, degree audit, and other systems of record. Provide strategic input and recommendations for improving applications to enhance service to students, faculty, and staff;
- Oversee training, development, and maintenance of procedure manuals, regulations, and systems within the Registrar’s office for the University community;
- Supervise, train, manage, evaluate, and develop staff within the office;
- Oversee NCAA certification of incoming student-athletes entering the University’s various Division II interscholastic sports programs; ensure the ongoing management of NCAA eligibility for existing student-athlete participants in these programs;
- Provide leadership as the primary liaison to Campus Technology and other offices related to student services for issues pertaining to all services provided by the Registrar’s Office, to include but not limited to development and implementation of digital records and registration systems; and
- Maintain and upgrade the University’s academic information infrastructures, including academic records archives, student databases, internal and external websites and other electronic information systems.